> ## Documentation Index
> Fetch the complete documentation index at: https://docs.callforpaper.org/llms.txt
> Use this file to discover all available pages before exploring further.

# Configuring Event Registration Settings

> Set up registration types, pricing tiers, time windows, and addons for your academic conference or event.

# Registration Settings

Configure how attendees register for your event, including pricing tiers based on deadlines, attendee categories, and optional extras.

## Accessing Registration Settings

<Steps>
  <Step>Open your **Event Dashboard**.</Step>
  <Step>Navigate to **Event Settings** → **Registration**.</Step>
</Steps>

## Registration Types

Registration types define attendee categories with different access levels and pricing. Common examples include Author, Attendee, Student, or Industry Professional.

### Adding a Registration Type

1. Click **Add Type** in the Registration Types section.
2. Fill in the details:
   * **Name** — Label shown to attendees (e.g., "Author", "Student Attendee")
   * **Description** — Brief explanation of what's included
   * **Requires Accepted Paper** — Check if only authors with accepted papers can select this type
   * **Visible** — Toggle whether this type appears publicly
   * **Allow Addons** — Enable optional extras for this registration type
3. Click **Save**.

<Tip>
  Create separate types for authors and general attendees to enforce paper submission requirements.
</Tip>

## Time Windows

Time windows enable deadline-based pricing, rewarding early registration with lower fees.

### Adding a Time Window

1. Click **Add Window** in the Time Windows section.
2. Configure:
   * **Name** — Label like "Early Bird", "Regular", or "Late Registration"
   * **Start Date** — When this pricing period begins
   * **End Date** — When this pricing period ends
3. Click **Save**.

<Warning>
  Ensure time windows don't overlap with the same priority, or the system will use the highest-priority active window.
</Warning>

## Pricing Rules

Pricing rules connect registration types to time windows with specific fees. Each combination of type, window, and student status needs its own rule.

### Creating a Pricing Rule

1. Click **Add Rule** in the Pricing Rules section.
2. Select:
   * **Attendee Type** — The registration type this price applies to
   * **Time Window** — The deadline period for this price
   * **Student?** — Check for student-discounted rates
   * **Registration Fee** — The amount in USD
3. The rule saves automatically when you click **Save Settings**.

| Example Setup    | Early Bird | Regular | Late  |
| ---------------- | ---------- | ------- | ----- |
| Author           | \$400      | \$500   | \$600 |
| Author (Student) | \$200      | \$250   | \$300 |
| Attendee         | \$300      | \$400   | \$500 |

<Note>
  Each combination of Type + Window + Student status must be unique. Duplicates will show an error.
</Note>

## Addons

Addons are optional extras attendees can purchase during registration, such as workshop access, gala dinners, or printed proceedings.

### Adding an Addon

1. Click **Add Addon** in the Addons section.
2. Configure:
   * **Name** — What the addon is (e.g., "Workshop Access", "Conference Dinner")
   * **Price** — Cost in USD (set to 0 for free addons)
   * **Available To** — Restrict to specific registration types or leave open for all
   * **Capacity** — Optional maximum number of slots
3. Click **Save**.

## Constraints & Policies

### Paper Coverage Policy

Control how registrations relate to paper submissions:

* **One registration = One paper** — Each author must register separately for each accepted paper
* **One registration = Multiple papers** — A single registration covers multiple papers (set the maximum)

### Camera-Ready Triggers

These options control when authors can upload final versions of their papers:

| Option                                  | Effect                                           |
| --------------------------------------- | ------------------------------------------------ |
| **Unlock Camera-Ready on Registration** | Authors can upload immediately after registering |
| **Require Payment Verification**        | Upload unlocks only after payment is confirmed   |

### Refund & Cancellation Policy

Enter your event's refund terms in the text area. A clear policy builds attendee confidence.

Enable **Allow Transfers** if registered attendees can transfer their registration to another person.

## Publishing Settings

Settings start in **Draft** status. When you click **Save Settings**, they become **Published & Active** and apply to your event registration page.

## FAQ

**Q: Can I change pricing after attendees have registered?**
A: Yes, but changes only affect new registrations. Existing registrations keep their original pricing.

**Q: How do I offer student discounts?**
A: Create pricing rules with the **Student?** checkbox enabled at a lower rate. Students select this option during registration.

**Q: What happens if no time window is active?**
A: Attendees see windows without date restrictions (like a "Standard" fallback) or no pricing if none match.

## Related Guides

* [Creating an Event](/event-management/creating-an-event)
* [Creating a Call for Papers](/call-for-papers/creating-a-cfp)